POST 18/13 : REGISTRY CLERK REF NO: 3/2/1/2023/388
Directorate: Corporate Services
SALARY : R202 233 per annum (Level 05)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Knowledge of registry duties, practices as
well as the ability to capture data and operate a computer. Working knowledge
and understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working
environment. Understanding of the work in registry. Job related skills: Planning
and organisation skills, Computer literacy, Language skills and Communication
skills (verbal and written). Interpersonal relations. Flexibility and work within a team.
DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail / files.
Handle incoming and outgoing correspondence. Receive, sort, register and
dispatch all mail. Distribute notices on registry issues. Render an effective filing
and record management service. Opening and close files according to record
classification system. Filing / storage, tracing (electronically / manually) and
retrieval of documents and files. Complete index cards for all files. Operate
office machines in relation to the registry function. Open and maintain Franking
machine register. Frank post, record money and update register on a daily
basis. Undertake spot checks on post to ensure no private post is included.
Lock post in postbag for messengers to deliver to the Post Office. Open and
maintain remittance register. Record all valuable articles as prescribed in the
remittance register. Hand delivers and signs over remittances to finance. Send
wrong remittances back to sender via registered post and record reference
number in register. Keep daily record of number of letters franked. Process
documents for archiving and / disposal. Electronic scanning of files. Sort and
package files for archives and distribution. Compile list of documents to be
archived and submit to the supervisor. Keep records for archived documents.
ENQUIRIES : Mr S Maseko Tel No: (012) 337 3655
APPLICATIONS : Applications can be submitted by post Private Bag X09, Hatfield, 0028 or hand it delivered during office hours to: Sunaracdia Building, 6th floor, 524 Cnr Steve Biko and Stanza Bopape Street, Arcadia, 0083.
NOTE : African, Indian and White Males and African, Coloured, Indian and White
Females and Persons with disabilities are encouraged to apply.
POST 18/14 : STATISTICAL ASSISTANT REF NO: 3/2/1/2023/386
Directorate: Statistics and Economic Analysis
SALARY : R147 036 per annum (Level 03)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Knowledge and understanding of the
legislative framework governing the Public Services. Knowledge of storage and
retrieval procedures in terms of the working environment. Job related skills:
Planning and organizing skills. Computer literacy. Interpersonal relations.
Flexibility skills. Communication skills (verbal and written). Ability to work within
a team, work under pressure and meet deadlines.
DUTIES : Render administrative support in the collection, analysis and dissemination of livestock numbers. Collect data on livestock numbers by telephone from correspondents during the season. Follow-up on address changes and return to sender notices by phone. E-mail livestock numbers questionnaires and newsletters to co-operators during the season. Render administrative support
in the checking / controlling of incoming livestock statistics and updating of the
address list of livestock numbers of co-operators. Recruitment of co-operators:
Compare DALRRD address list with address list received. Add co-operators
name and address to DALRRD address list. Determine if recruited farmer is a
livestock farmer by means of questionnaire. Check for address changes of the
co-operators on the questionnaires. Check for contact number changes on the
questionnaires. Check for changes of the magisterial district in which a farmer
operates. Check for deletions. Sort out duplicate questionnaires. Respond to
co-operators remarks on questionnaires e.g. sympathize, deletions, etc.
Updating of addresses of the livestock co-operators on the e-mail address list
and the SMS address list on the internet. Render effective and efficient line
function administrative support services to the Division: Statistical Research
Livestock Section. Financial administration: Arrange for the in-advance
payment and payment of Subsistence and Trave (S&T). Ensure that all
payments are made on time. Comply with financial prescripts as contained in
the Departmental Financial Instructions. Provisioning administration: Comply
with provisioning administration prescripts, including tender procedures.
Regulation and policies: Comply with Public Service Regulations and
departmental policies. Comment on draft departmental policies as requested.
Prepare time schedules both manual and electronic to ensure that all due dates
regarding livestock estimates are reached. Complete forms: Identify nature of
form to be completed. Obtain relevant info to complete the form. Obtain
relevant approval. Check completion of form (S&T), Requisition Folio, Petty
Cash Advance, Travel Requests, Claims of kilometres, etc). Send to parties
concerned for processing. Assist in writing of memorandums and submissions.
Section meetings: Arrange and co-ordinate the sections personnel and
sectional management meetings. Take and distribute minutes of the meetings.
Assist in organising and planning of agendas for these meetings. Arrange and
co-ordinate the sections personnel and sectional management meetings.
Provide ad-hoc administrative support to the Directorate: Statistics and
Economic Analysis. Provide administrative assistance whenever is needed in
the Directorate. Assist with the collection and delivery of letters and
questionnaires.
ENQUIRIES : Mr S Leshoro Tel No: (012) 319 8037
APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or hand delivered during office hours to: 184 Jeff Masemola Street (formerly known as Jacob Mare), corner of Jeff Masemola and Paul Kruger Streets,
Pretoria or to Agriculture Place, 20 Steve Biko (formerly Beatrix) Street,
Arcadia, Pretoria, 0001.
NOTE : African, Coloured, Indian and White Males and African, Coloured, Indian and White Females and Persons with disabilities are encouraged to apply.
CLOSING DATE : 09 June 2023 at 16:00
NOTE : The application must include only completed and signed new Z83 Form,
obtainable from any Public Service Department or on the Department of Public
Service and Administration (DPSA) website link:
https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae.
Certified copies of Identity Document, Grade 12 Certificate and the highest
required qualifications as well as a driver’s licence where necessary, will only
be submitted by shortlisted candidates to Human Resources on or before the
day of the interview date. Failure to do so will result in your application being
disqualified.
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